Request to Display Flyers

Guidelines for Using Our Electronic Flyer System


The Beaufort County School District works with community organizations to publicize not-for-profit programs, services, and special events, which might be of interest to students and their parents.  In an effort to assist community organizations while minimizing the loss of instructional time associated with distributing materials at school, the district follows the following procedure:

The district does not distribute flyers directly to students. 

The district makes approved electronic flyers available to parents through Peachjar and refers to Peachjar all requests from groups or individuals who would like to make their information about not-for-profit activities or enrichment services available to Beaufort County School District students. 

Approved electronic flyers, information or brochures with school and district announcements, newsletters, messages and information about not-for-profit (501c3) organizations' activities or services; school activities or services such as PTA/PTO, SIC or Booster Club notices; and enrichment opportunities such as after-school or summer activities by schools are delivered to parents by email and posted on the individual school's Peachjar website. 

Beginning January 25, 2018, each school will have its own Peachjar site where parents can find and view flyers. Parents can go to a school's webpage and click on the Peachjar logo to see the approved flyers for that school.

The district will not approve flyers from for-profit organizations, even if those organizations are offering discounted or “free” services or products to students and their families.  The district also will not approve flyers that promote fundraising efforts of non-profit groups.  No commercial flyers will be posted or distributed unless their purpose is to further an approved school activity such as graduation, class pictures or class rings, or to offer a pre-approved enrichment opportunity to our students.

Flyers will be approved for non-profit organizations only after review by the district’s Office of Communications. 

Groups applying for flyer distribution must submit the following.

  • Proof that the organization is a non-profit by providing an approved 501(c)(3) number.

  • The organization’s full name and address.

  • The name, title, e-mail address and telephone number for the person submitting the request on behalf of the organization.

A non-profit group that meets the above requirements must also comply with the following:

  • Programs or events must be held within Beaufort County.

  • Activities and services must benefit students academically, develop character or improve physical fitness.

  • Programs or events must be youth-related or related to youth education.

  • The flyer must include information about the organization’s non-profit status.

  • The flyer must contain school names only as location information for events held at schools.

  • The flyer must clearly display the sponsoring organization’s name and contact information.

  • The flyer must not disrupt the educational process, violate the rights of others, including material that is defamatory, invade the privacy of others, infringe on a copyright or use words or images that are obscene, vulgar or indecent.

  • Because Beaufort County is home to about 6,000 Hispanic students and their families, the flyer must include copies translated into Spanish.

In an effort to keep flyers relevant to parents, Peachjar limits Community Free (Free-For-Free) flyer distribution to one post every 30 days for up to 25 schools per organization. Please note, local community organizations can continue to promote all free programs within a 30-day time period by making sure that one posting contains all activities happening within that 30 days within a multipage flier. 

Peachjar makes exceptions for school groups such as Booster Clubs, Education Foundations and others on a case-by-case basis.

THE FOLLOWING DISCLAIMER MUST APPEAR ON EACH COPY OF THE FLYER:
The Beaufort County School District does not endorse, sponsor or supervise the organization or activity represented in this material.  The distribution or display of this material is provided as a community service.   The sponsoring organization has agreed to hold the Beaufort County School District harmless and has indemnified the district from any legal action associated with the sponsoring organization.

DISCLAIMER LANGUAGE IN SPANISH:
El Distrito Escolar del Condado de Beaufort no apoya, patrocina ni supervisa la organización o actividad representada en este material. La distribución o exhibición de este material se ofrece como un servicio a la comunidad. La organización patrocinadora ha acordado celebrar el Distrito Escolar del Condado de Beaufort inofensivo y se ha indemnizado al distrito de cualquier acción legal relacionada con la organización patrocinadora. 


HOW DO I POST A FLYER?

Peachjar manages flyer distribution on behalf of our schools. To post a flyer, organizations register at www.peachjar.com, or click the Peachjar button below, select the desired school(s) for distribution and upload the flyer.
The flyer is then automatically submitted to the district for approval. Once approved, the flyer is delivered to parents by email as an embedded image (not a link) and posted online. Once a flyer is posted to a school's Peachjar site, parents can view the flyer by clicking on the Peachjar logo on the school's website. 

Community organizations and enrichment providers (both for-profit and non-profit) are subject to Peachjar's service fee when they post a flyer to promote/announce an activity or event with a participation fee. This also happens when the flyer describes an event that is held without charge for the purpose of enticing attendees to buy products or services, or to participate in a fee-based program or activity. 

Peachjar offers a free community flyer program to organizations promoting a free event or activity that does not entice participants to join a fee-based program or purchase products or services. All flyers submitted for free distribution will be reviewed by Peachjar for verification of eligibility. The program provider may only distribute one time every 30 days, and the flyer duration cannot exceed thirty (30) days.

Peachjar charges outside organizations a fee for this service that is typically much less than the cost paid to copy flyers. Organizations can see pricing and discount information on Peachjar's website or contact Peachjar Customer Service for pricing and discount information at 858-997-2117. 

If you have questions, please contact Cristin Casper at 843-322-2306.



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